Updated 9 September 2026 · Version 2026-09-09.2

Privacy and your information

Information collected by this web chat

Before chatting, you provide your student or staff ID and a user name of your choice. A nickname is welcome; no full name or student/staff role is required. Only the ID format is checked; this website does not verify your identity against university records.

Your ID, user name, sign-in time, privacy confirmation time and notice version, feedback choices, questions and replies are saved for administrator review and CSV export. Your sign-in details are not sent to the AI tutor.

Earlier records may contain a full name and a student/staff role entered before this change. These records are preserved; the logs and CSV identify names from the earlier form as legacy full names.

Your sign-in confirmation

Before continuing, tick the box to confirm that you are using your own ID and have read and agree to these Privacy details. This covers the collection, storage, administrator review and export described here. We record your confirmation time and the notice version with your session. Earlier sessions without this confirmation are marked as not recorded.

A user name can be a nickname. The ID is self-declared; this confirmation does not verify your identity or mean agreeing to participate in research. Any research study has separate participant information and consent arrangements. You can stop using the service and contact us about your records.

Session and storage

IDs are format-checked and self-declared; this is not Trinity single sign-on. This browser remembers you for up to 12 hours. Sign out on shared devices.

An essential secure cookie remembers your session. Signing out or closing the browser does not delete stored usage records.

Web identity and usage records are stored in the project’s Cloudflare database. Your user name and student or staff ID are not included in requests to the AI tutor. Your questions, recent conversation context and selected feedback style are processed by the existing n8n and AI services, linked by a random session identifier. Avoid including personal identifiers, private student work or confidential information in chat messages.

Providers and research

Relevant chat content is sent to the AI provider. Processing may occur outside the European Economic Area. Provider retention and model-improvement exclusions have not been confirmed. Read the AI provider’s privacy policy and the project privacy information.

No automatic deletion period has been set for these usage records. Contact the project about access, correction or deletion. Where an activity is part of a research study, separate participant information explains its data use and your choices; signing in alone does not mean agreeing to research participation.

Contact

For questions or requests about your information, contact panc@tcd.ie. See Trinity’s data protection guidance.